Job Listings

 

Job Title Library Date Posted

Library Services Manager

Kirkland & Ellis (San Francisco)

8/04/2016

Assistant Librarian

Seward & Kissel LLP

8/02/2016

Research Analyst

Paul, Weiss, Rifkind, Wharton & Garrison LLP

7/14/2016

 


Library Services Manager - Kirkland & Ellis (San Francisco location)

Employer Statement:

Kirkland & Ellis LLP is a preeminent, full-service law firm with approximately 1,600 attorneys in Beijing, Chicago, Hong Kong, Houston, London, Los Angeles, Munich, New York, Palo Alto, San Francisco, Shanghai and Washington, D.C. Our practice consists of sophisticated corporate transactions and litigation matters including antitrust and competition, intellectual property, restructuring, real estate, tax, benefits and estate planning, white collar criminal defense and securities enforcement, regulatory, environmental, energy, commodities, communications, securities, creditors' rights, private equity and venture capital. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions and leveraged buyout and venture capital firms.

 

Job Description:

The Library Services Manager is responsible for the overall management and administration of the San Francisco and Palo Alto libraries.  This position provides research, reference, and training assistance to the attorneys and staff; manages the library’s print and electronic collections, and supervises local library staff. This position exercises a moderate to high degree of discretion and independent judgment.

Essential job functions include those set forth below. Some of these functions will be handled directly and others may be delegated and supervised. Other duties may be assigned.

 

Research Services:

  • Manages the Library Research Services for the San Francisco and Palo Alto libraries, including the assignment of requests to other staff members or other Firm libraries, as appropriate.
  • Provides library research services to attorneys and staff, including ready reference and in-depth research in a wide variety of topical areas including, but not limited to, business/corporate, patent and IP, public records and news/media.
  • Provides business development research support including background research and competitive intelligence on current or potential clients and markets.
  • Uses critical thinking to analyze each request and identify the best research resources for efficient and cost-effective resolution.
  • Presents research results in a clear and logical manner, including analysis of the results and suggestions for further research.
  • Regularly reviews work product of library research staff to ensure high standards.
  • Provides current awareness services on specific subjects as requested by attorneys and staff.
  • Obtain documents and books from outside sources including document retrieval services, agencies, courts and other libraries.
  • Participates in the evaluation of new and existing electronic resources with an eye toward improved service and research efficiencies.
  • Collaborates with other Library Services Managers and Research Staff; provides library research support to other offices, as appropriate.

 

Administration

  • Participates in the hiring, training and supervising of local library and research services staff.
  • Assists staff in setting goals for the coming year that are in line with overall goals of the Firm and Library Research Services department.
  • Prepares performance reviews for direct report(s).
  • Coordinates training and professional development for staff.

 

Marketing and Training:

 

  • Actively markets and promotes the Library Research Services to the attorneys and staff.
  • Conducts library orientation and coordinates database training for new attorney hires and other legal staff.
  • Ensures new hires are provided with the necessary resources and tools for their specific practice area.
  • Coordinates and/or provides library resource training to attorneys and staff in both individual and group settings.
  • Assists in developing and maintaining content for the Library intranet and other knowledge sharing platforms.

 

Library Operations:

 

  • Manages and coordinates the Library operations. Handles the San Francisco and Palo Alto Library collection development, including new acquisitions, subscription renewals, updating and weeding of collection.
  • Supervises the cataloging of new and incoming materials, including check in and routing of serial publications.
  • Reviews, tracks and approves all library invoices for payment.
  • Manages the physical library including shelf and space reductions/ reorganizations.
  • Supervise the operations of part-time filers.

 

Qualifications & Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, skills, knowledge and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

 

Education:

A Master’s Degree in Library and Information Science.

 

Experience:

 A minimum of three years of law firm library experience is required. Expertise in legal/business/intellectual property research techniques is preferred. 

 

Knowledge, Skills and Abilities:

  • Demonstrated research skills and knowledge of legal and business databases such as Westlaw, Lexis/LexisAdvance, ProQuest Dialog, Intelligize, CapitalIQ, Mergermetrics, PACER, Bloomberg Law and other legal and non-legal research sources; knowledge and proficiency in intellectual property databases is a plus.
  • Ability to prioritize requests, meet deadlines, delegate work to staff and manage a diverse workload with a strong focus on providing superior library and research services in a fast-paced environment.
  • Dedicated to providing consistently superior customer service.
  • Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels.
  • Outstanding analytical, troubleshooting, organizational, time management and planning skills.
  • Ability to lead, mentor and supervise library staff.
  • Ability to work independently as well as collaboratively as part of the larger firm-wide library research team;
  • Ability to remain current and adapt to new materials, changes in resources and research techniques, and shifts in information demands.
  • Flexibility to work early evenings and additional hours as necessary to meet operating and business needs.
  • Ability to use discretion and exercise independent and sound judgment.
  • Physical Demands: The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools or controls; use a computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects weighing up to 15 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.
  • Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment.

 

How to Apply:

Thank you for your interest in Kirkland & Ellis LLP.  To complete an application and submit your resume, please click here: https://kirklandcareers.kae.mycmsc.com/psc/kaeh9prder1/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_SCHJOB&Action=U&FOCUS=Applicant&SiteId=3

 

Equal Employment Opportunity:

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

 

Closing Statement:

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

 

 


Assistant Librarian - Seward & Kissel LLP

Employer Statement:

Seward & Kissel, founded in 1890, is a leading U.S. law firm with an international reputation for excellence. We have offices in New York City and Washington, D.C.

 

Job Description:

Provide a high level of quality legal research and reference services support to the New York and Washington DC offices using both print and electronic resources. Assist the Manager of Library Services in the day-to-day operation of the Firm’s library and interact daily with attorneys, legal assistants, administrative staff, clients, vendors and peers at other law firms.

 

Responsibilities: Include, but are not limited to:

  • responding to requests for information
  • providing timely, accurate and cost-effective research for attorneys in the New York and Washington D.C. offices using print and electronic resources
  • collaborating with the Library Services Manager to provide assistance with research problems and data acquisition
  • arranging for timely and cost effective document retrieval
  • coordination of interlibrary loans
  • coordinating and acquiring online passwords for legal staff
  • coordinating research-related training sessions
  • locating, filing or copying selected material
  • entering information into various Firm databases
  • opening and sorting mail, preparing check requests, answering phone requests for library materials, processing invoices, posting payments to accounting spreadsheets, checking-in and routing serials on EOS
  • ordering, retrieval, and organization of books, periodicals, magazines, newspapers, and other materials
  • updating library webpage
  • creating statistical databases (structure, queries, forms, reports and labels)
  • participating in pilot evaluations and special projects
  • participating in professional associations and attending professional development and networking functions
  • prioritizing multiple projects while balancing tight deadlines, availability of resources and cost restrictions
  • maintaining the physical library, e.g. shelving and shifting of books
  • utilizing databases to assist in the Firm’s new client intake and conflict checking processes.

 

Skills and abilities: 

  • knowledge of online legal databases and business resources, such as: Bloomberg Professional, Checkpoint, Clear, CourtLink, IntelliConnect, knowledge of bibliographic classification systems and cataloging rules (i.e. AACR2r, MARC21, the Library of Congress classification system
  • LexisAdvance, Newsdesk, Practical Law, Practice Adviser, RBsource, Securities Mosaic, WorldCat and World Check
  • excellent Microsoft Office computer skills, including: Word, Excel, Outlook, Access, PowerPoint and SharePoint
  • a team player, with a willing and proactive approach and who is able to communicate readily and work closely with attorneys at all levels and administrative directors and managers and possesses the tenacity needed to see projects through to the end
  • excellent written and oral communication skills
  • possess strong problem-solving, organizational and administrative skills
  • ability to understand legal concepts
  • excellent attention to detail
  • flexible and willing approach
  • skill at handling multiple tasks at one time and working with regular interruptions
  • resilience and ability to work well under pressure

 

Job & Educational Requirements:

MLS/MLIS from an ALA accredited college or university

 

Contact Information & Application Instructions:

Send cover letter and résumé to toby@sewkis.com  or fax to 212-480-8421 with “Assistant Librarian” in the subject line. While we would like to respond to all applicants, we only contact those applicants we are interested in meeting.

 

Equal Opportunities:

The Firm’s policy is to provide equal opportunity and equal terms and conditions of employment to all employees and applicants for employment without discrimination on the basis of race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity or expression, citizenship status, pregnancy, disability, veteran status, genetic predisposition, or any other status protected by law.

 

 


Research Analyst - Paul, Weiss, Rifkind, Wharton & Garrison LLP

Employer Statement:  

Paul, Weiss, Rifkind, Wharton & Garrison LLP is a firm of more than 900 lawyers who collaborate with clients to help them solve their most challenging legal problems and achieve their business goals. Widely recognized as having leading litigation and corporate capabilities, the firm has developed equally strong practices in the areas of bankruptcy and corporate reorganization, employee benefits and executive compensation, finance, intellectual property, personal representation, real estate and tax law. The firm has an unwavering dedication to representing those in need, and its pro bono efforts continue to benefit individuals and society. - See more at: https://www.paulweiss.com/about-the-firm.aspx#sthash.LJCBMnUu.dpuf

 

Job Description:  

Under the general direction of the Research and Business Intelligence Manager, the Research Analyst performs research, reference and related services to support various practice areas. This position requires independent thinking, attention to detail and excellent research, written and communication skills. The qualified individual will also have the ability to work well in a collaborative environment. Responsibilities include:

  • Performs all research to assist lawyers and other firm personnel in obtaining information. This includes extensive research utilizing published sources, telephone contacts, service bureaus, in-house precedents, and legal and non-legal databases (approximately 25 requests per day).
  • Initiates news alerts as required. •Assists in the preparation and conducts educational programs for lawyers and other firm personnel on available internal and external research services.
  • Provides support on BI projects as needed.
  • Works on special projects and performs other departmental duties as assigned
  • Accounts for billable time by submitting diaries on a regular basis.

Job & Educational Requirements:  

  • M.L.S. from an accredited institution or equivalent in education and experience.
  • A minimum of three to five years’ experience in a research role in a legal or corporate knowledge center or library.
  • Excellent research, written, interpersonal and verbal communication skills.
  • Detailed knowledge of transactional and litigation filings, transaction types, legal and non-legal print and electronic resources.
  • Ability to appropriately and effectively respond and accommodate lawyer and client needs, and to adapt to the environment of a service department with a professional clientele.
  • Ability to meet strict deadlines and effectively complete designated jobs assignments under significant time and supervisory pressure.
  • Strong analytical abilities with the capacity to think logically and quickly. Also the ability to think of creative solutions to novel or difficult research assignments is required.

 

Attendance Requirements:

On site Monday through Friday with a schedule beginning as early as 9:30 a.m. and ending as late as 7 p.m. Available when necessary before or after normal working hours to work at the firm in order to meet the needs of the firm. Travel Requirements: Ability to engage in off-site travel as required from time to time, in order to meet the demands of the job and the needs of the firm. Disclaimer Statement: The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

 

Contact Information & Application Instructions:  

For consideration for the position, please submit your resume and any other appropriate documents through our website at: http://bit.ly/1VVAJ8L.