LLAGNY Policies and Guidelines


Suggestions for LLAGNY members posting to Social Media Sites
LLAGNY Government Relations Policy
ALA Library Bill of Rights
LLAGNY Meal Reimbursement Policy
LLAGNY Social Media Policy
LLAGNY Web Copyright Statement and Release
LLAGNY Discussion Forum (Listserv) Rules and Conditions

LLAGNY Government Relations Policy

Approved March 11, 1998 by Law Library Association of Greater New York Board

I. Introduction

Founded in 1938, the Law Library Association of Greater New York (LLAGNY) is a non-profit, professional organization devoted to improving the operation of law libraries and the distribution of legal information. More than 750 LLAGNY members work in nearly 300 libraries serving government officials, the bench, the bar, legal scholars and the public.

Collectively, law libraries form a knowledge network that supports the use of law in society. Law libraries and their users are affected by a broad span of public policy concerns ranging from the development of and the dissemination of government information to intellectual freedom and intellectual property. LLAGNY members have a special responsibility for ensuring that state and local legal information resources are developed, managed and shared effectively.

II. Government Information Policy

Accessible government information is both an essential principle of a democratic society and a valuable state and local resource created at taxpayer expense. Timely and equitable access to government information is the cornerstone of LLAGNY’s Government Relations Policy.

  • A. LLAGNY’s Government Relations Committee (GRC) fully supports the Freedom of Information Law (FOIL), Public Officers Law, section 84, et seq.

  • B. Privacy
    Public access to government information must be tempered by privacy rights concerning personal information held in government files. Strong privacy laws are needed to insulate sensitive personal information from a world of interconnected databases.

  • C. Dissemination of Government Information
    State and local governments have a duty to disseminate government information to their citizens. Government information should be available to the public at no or low cost in both traditional and electronic formats. Any revenue garnered by government from the sale of public information should be reinvested in the infrastructure, which delivers government information to the public.

    The commercial sector plays an important secondary role in the dissemination of government information. The American public is served by a diversity of information providers. No public or private entity should enjoy a monopoly over any body of government information through exclusive contracts, resale restrictions or other restrictive trade practices.

  • D. Libraries of Record
    On a state and local level, there are a number of entities that serve as a library of record, including the New York State Legislative Library, New York State Library and Archives, New York City Municipal Reference & Research Center, New York County Lawyers’ Association, Association of the Bar of the City of New York, the New York law Institute, New York State Bar Association and area law schools. LLAGNY encourages the maintenance and development of these entities.

III. State and Local Resources

LLAGNY seeks a leadership role in the development and management of state and local legal resources. Coordinated action is needed to build specialized legal collections and inter-library service networks. Continued development of a standardized classification system for all legal materials is an Association priority.

The Association supports timely and equitable access to state and local legal resources regardless of the format in which the information is fixed.

IV. Information Technology

  • A. National Information Infrastructure (NII)
    LLAGNY encourages the development and deployment of the NII to take advantage of our nation’s resources in information, communication, and computing technologies. Legal and nonlegal information should be made available through the NII to a broad cross-section of America, including law libraries.

    The development of the NII should ensure broad public access to electronic government information by providing low-cost access for all citizens regardless of income or geographic area. LLAGNY believes that the development of an open network architecture system will ensure broad public access. The right of fair use and the noncopyrightable nature of government information paid for by taxpayers should be maintained in the electronic environment.

  • B. Telecommunications
    No modern law library can operate without telecommunication services. Cataloging utilities, electronic bulletin boards and computer-aided legal research all depend upon electronic data transfer.

    The Association is concerned that rising telecommunication costs may limit access to information. For this reason, LLAGNY encourages a regulatory environment that fosters an efficient and economical flow of electronic information to and from libraries. In particular, the Association urges lawmakers to guarantee that a system of affordable rates is provided to libraries (we just need to double check that state and local governments are involved in the regulations).

V. State and Local Support for Libraries

  • A. Library Funding
    Though state and local governments operate in a climate of fiscal restraint, libraries are so critical to the well being of society that, full funding of access programs is a necessity (library staff, physical plants, equipment and collections are all essential to allowing libraries to fulfill their role in ensuring the free flow of information and must be developed and maintained accordingly).

VI. Presentation

Most paper produced since 1850 has a high acid content that drastically reduces the life of books. Massive deterioration of law library holdings is occurring. The burden of preserving the intellectual content of these deteriorating books falls on libraries.

Equally urgent is the need to preserve electronic information. Leaders in library, government, industry and academic circles must design and deploy coherent strategies for archiving significant data files.

VII. Intellectual Property

  • A. Copyright Law
    An equitable balance between the rights of users of information and the rights of copyright holders is essential to the free flow of information. All proposed revisions or interpretations of the copyright law should maintain this balance by interposing the fewest obstacles to the free distribution of ideas in all medias and formats.

  • B. Public Domain Status of Government Publications
    LLAGNY supports a general prohibition against copyright protection for government works. Similarly, LLAGNY opposes any copyright-like royalty arrangements that restrict the flow of information from the government to the public.

    It is particularly important that the text of primary legal materials, judicial or administrative decisions, statutes and regulations, remain in the public domain. New Yorkers have a constitutional right of access to the legal system, including access to the basic materials necessary for legal research. The Association opposes any proposed revisions or interpretations of the copyright law, which would extend copyright restrictions to primary legal materials.

VIII. Intellectual Freedom

  • A. Censorship
    LLAGNY endorses the Library Bill of Rights (appended to the policy statement) and supports the right of libraries to disseminate materials on all subjects. The Association vigorously opposes censorship. Similarly, LLAGNY supports nondiscriminatory access to information for all library users.

  • B. Confidentiality
    LLAGNY supports the passage of strong state laws protecting the privacy rights of library users.

IX. Conclusion

LLAGNY, through its representatives, has a pro-active program to inform its members of current issues and to assist government decision-makers in developing laws and policies consistent with this Government Relations Policy.


Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  • Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
  • Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  • Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
  • Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  • A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
  • Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
  • All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information.

Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; January 29, 2019.
Inclusion of “age” reaffirmed January 23, 1996.
See https://www.ala.org/advocacy/intfreedom/librarybill for the most recent version of this statement by ALA.
Although the Articles of the Library Bill of Rights are unambiguous statements of basic principles that should govern the service of all libraries, questions do arise concerning application of these principles to specific library practices. See the documents designated by the Intellectual Freedom Committee as Interpretations of the Library Bill of Rights

LLAGNY Meal Reimbursement Policy

In 2001, the Board reaffirmed the policy that LLAGNY does not reimburse members for meals during LLAGNY committee or board meetings (including meals during AALL representative’s visit). When the host library is unable to provide a meal, the board members will split the cost of providing food. LLAGNY will pay for the AALL representative’s and attending board members will split the difference.

General Policies
  • Cash will not be accepted as payment for any event
  • Refunds for events with caterers will not be given after final numbers are provided to caterer
  • Vendor pitches are acceptable during a reception, or before a program, but not during an educational program
  • Anonymous articles will not be accepted for publication in LawLines.
  • The Board approved LLAGNY’s participation in the annual NY Technical Services Roundtable event (usually in April at the NY Public Library) up to $100. and will not participate in the Pratt Job Fair


LLAGNY Web Copyright Statement and Release

Approved September 2, 2012 by Law Library Association of Greater New York Board

The Law Library Association of Greater New York is providing information and services on its website in furtherance of its educational and non-profit purposes. Permission to use, copy and distribute material from this website is hereby granted for private, non-commercial and education purposes only, provided that the above copyright notice appears with the following notice: This material may be reprinted and distributed for non-commercial and educational purposes only, and not for resale. No resale use may be made of material on this website at any time. All other rights reserved.

The names and logos of LLAGNY may not be used without specific, written prior permission. LLAGNY makes no representation about the suitability of this information for any purpose. It is provided “as is” without express or implied warranty.

LLAGNY Disclaims all warranties with regard to this information, including all implied warranties of merchantability and fitness. In no event shall LLAGNY be liable for any special, indirect, or consequential damages or any damages whatsoever resulting from loss of use, data or profits, wether in an action of contract, negligence, or other tortious action, arising out of or in connection with the use of performance of this information.

LLAGNY does not exert editorial control over materials that are posted by third parties onto this site or materials that are directed by third parties to any other persons. LLAGNY is not responsible for any material posted by any third party. The user hereby releases LLAGNY from any and all liability for any claims or damages which result from any use of this site.

Acceptance of an advertisement does not imply endorsement of the advertiser’s product(s) by LLAGNY. Links established from this site do not imply endorsement of the site’s products and services by LLAGNY.


LLAGNY Discussion Forum (Listserv) Rules and Conditions

Approved September 2, 2012 by Law Library Association of Greater New York Board

LLAGNY is not responsible for any material posted by any third party. The user hereby releases LLAGNY from any and all liability for any claims or damages which result from any use of this listserv.


LLAGNY Social Media Policy
Approved By the LLAGNY Board In 2017

As a local chapter of the American Association of Law Libraries (AALL), the Law Library Association of Greater New York (LLAGNY) closely follows all applicable portions and/or provisions of the most current and approved version of AALL Social Media Policy including its guidelines and the following sections:

Social Media Platforms:
At the time of writing, LLAGNY uses the following channels to reach out to its members and other interested readers:

  • Twitter and hashtags #LLAGNY #JobPosting #SpringFling #Membership
  • LinkedIn
  • Flickr (and occasional use of Instagram with hashtag #LLAGNY)
  • Facebook
  • Instagram (In Progress)

Frequency Goals:

  • Twitter: one to five tweets per work week
  • Facebook: two to five posts per week
  • LinkedIn: one to five posts per month

Tracking Interactions and Evaluating Success:
LAGNY should track its interactions whenever possible on all social media by using the available technology. This technology may include:

  • Hootsuite for tracking clicks from Twitter and Facebook posts
  • Facebook Insights for tracking interactions and demographics
  • Google Analytics for tracking referrals to sites

Members shall not post confidential information on LLAGNY and personal social media accounts. This includes financial information, legal matters, organizational internal strategies, campaign benchmarks, unreleased advertising or promotions, internal processes or methodologies, circulating rumors, colleagues or members’ personal information. Members posting on behalf of LLAGNY are to respectfully and professionally represent the organization, adhere to the terms and conditions of any third-party sites, and take full responsibility for their communication.

LLAGNY Social Media Committee Contact: [email protected]