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Freshfields US LLP - Legal Research Specialist

Overview of the Function

Freshfields US LLP is a major international law firm, providing business law advice of the highest quality. Freshfields’ Library & Information Services team is a key part of the firm’s Knowledge function and plays a critical role in ensuring that our lawyers and business services colleagues have access to comprehensive knowledge collections, high-quality research support, and the tools they need to serve clients effectively.

Library & Information Services is responsible for managing the firm’s external research resources, responding to research requests, guiding colleagues in their use of research tools, supporting internal knowledge collections, and coordinating research database training.

Role summary/purpose of job

This is an opportunity to join a highly respected global law firm and contribute directly to the work of lawyers handling complex, high-profile matters. The Legal Research Specialist will have the chance to work across practice areas, develop broad subject matter knowledge, and use a wide range of legal, business, and emerging technology tools.

You will be joining a team that values responsiveness, collaboration, accuracy, professional growth, and practical problem-solving. The role offers variety, intellectual challenge, and the opportunity to make a meaningful contribution to the firm’s client service and knowledge capabilities.

Freshfields follows a hybrid work policy where employees are expected to be in the office at least three days per week.

Key responsibilities and deliverables

• Provide legal and business research support to attorneys and staff across all firm practice areas.
• Conduct legal research across federal, state, and international jurisdictions, including case law, court documents, SEC filings, precedent agreements, financial data, and statutory and regulatory research. 
• Analyze results and deliver accurate, reliable, and clearly presented work product responsive to the needs of lawyers and clients.
• Manage multiple concurrent research requests, prioritize effectively, and consistently meet tight deadlines.
• Use AI-powered and traditional research tools with sound judgment, validating results and clearly communicating the basis for research conclusions.
• Monitor legal and business developments across the firm’s practice areas and create current awareness alerts.
• Contribute content to the Library’s intranet site (SharePoint).
• Assist with training attorneys and staff on effective use of research databases, AI tools, and other information resources.
• Evaluate new and existing information resources and make recommendations based on quality, coverage, usability, and value.
• Remain current on research techniques, legal technology, and best practices through firm training, vendor programs, professional associations, and other development opportunities.

Key requirements (Communication/skills/experience)

Essential

• 3+ years of experience working in a law firm, corporate legal department, financial institution, professional services firm, or similar environment in a library, research, or knowledge management role.
• Strong legal and business research skills, with the ability to handle questions across multiple practice areas.
• Experience using major legal and business research platforms, such as Westlaw, Lexis, Bloomberg Law, Practical Law, Intelligize, Deal Point Data, VitalLaw, RBSource, PACER, Lexology, Bloomberg terminal, Capital IQ, FactSet, PitchBook, and Jus Mundi, among others.
• Confidence learning and using new research technologies, including AI-powered legal research tools.
• Strong customer service and engagement skills, with the ability to build trusted working relationships with attorneys and business services colleagues at all levels.
• Excellent written and oral communication skills, with strong attention to detail.
• Ability to work effectively as part of a small, collaborative team with minimal day-to-day supervision.
• Ability to manage competing priorities, stay organized under time pressure, and deliver high-quality work on deadline.
• Command of Microsoft Office 365.

Desirable

• Degree in law, library and information science, information management, or a related field preferred.
• Understanding of knowledge management principles and tools.
• Familiarity with litigation analytics, docket monitoring, and document management systems.

For individuals assigned and/or hired to work in New York and California, Freshfields is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $130,000 to $150,000.

The Systems & Technology Librarian will be a member of the Technology & Digital Initiatives (TDI) team and report to the Associate Director for Technology & Digital Initiatives (ADT). The Systems & Technology Librarian administers the Law Library’s systems, including both software and hardware, and webpages, prepares reports and assessments, and contributes to special technology projects to support innovative initiatives taking place at the NYU School of Law in collaboration with the TDI team. The person hired in this position will play a vital role in the fostering of a dynamic and sustainable future for technology within the Law Library.

Duties & Responsibilities

Systems Administration

• Serves as the primary lead, under the ADT's supervision, for the administration and maintenance of core library technologies—including the ILS, discovery tools, and authentication systems—and directs the planning and evaluation of system upgrades.
• Serves as primary administrator of the Law Library website in collaboration with Law IT and Communications Departments. Maintains the website pages and collaborates with other team members to ensure that site content is up-to-date. Edits webpages of other library-related systems.
• Leads the team’s administration of other key software including, but not limited to, ILLiad, LibraryH3lp and SpringShare suite; and hardware such as scanners and circulating technology (e.g., noise-cancelling headphones, external laptop monitors, chargers, etc.).

Technology Support

• Oversees the Law Library’s technology virtual help desk (current system is Jira), including supervision of virtual help desk workflows, user support, issue triage, and escalation of technical problems.
• Troubleshoots access and functionality issues involving library platforms, online resources, and related systems.
• Serves as a liaison to the Law School’s Information Technology Department and other Departments.

Training, Support & Collaboration

• Provides training and support to librarians, staff, faculty, and students on library technologies, including the ILS and discovery layer. Develops instructional resources such as online guides, tutorials, and other learning materials to support technology use and learning.
• Works in partnership with others team members on systems-related, technology-related, and digitally-based services and projects.
• Collaborates with cross-functional teams to curate, author, and regularly update dynamic research guides (LibGuides), ensuring alignment with academic curricula and user needs.

Assessment

• Designs and conducts user-based assessments of library resources and systems. 
• Fulfills internal and external data requests by retrieving metrics from library systems (including the ILS), inputting data across various platforms, and preparing custom assessments and documentation.
• Analyzes system usage, gathers feedback, and recommends improvements to enhance services and user experience. 

• Explores, implements, and supports AI and machine learning initiatives within library systems to enhance overall operations and digital services.
• Keeps up with and evaluates new library technologies, staying up-to-date on trends, technology, and resources.
• Evaluates and implements software and hardware to enhance the Law Library’s services and operations. Researches and implements new tools to improve the Law Library’s operations.

Professional Responsibility & Service

• Professional development and engagement.
• Service to the Law Library through participation on committees, task forces, working groups and other initiatives in support of Law Library’s mission, goals, and strategic initiatives.
• Other duties as assigned.

Required Qualifications

• Graduate degree in Library or Information Science from an ALA-accredited program or equivalent.
• 4+ years experience in an academic or law library.
• High level of proficiency with library-related information technology applications.
• Strong interpersonal, communication, and troubleshooting skills.

Technical Qualifications

• Significant experience with Alma + Primo or other library management systems and electronic resource management tools.
• Experience with HTML, CSS, and JavaScript
• Familiarity with at least one programming/markup language, such as XML, Perl, PHP, Python, or SQL.
• Familiarity with building, maintaining, and/or troubleshooting APIs.
• Awareness of technology trends in areas of responsibility.

Classification

The person hired for this position will be classified as non-union, non-tenure track faculty (Continuing Contract Faculty/Assistant Librarian of Practice) and, after the completion of an initial contract term, is eligible for multi-year contracts.

Salary

Application Instructions

Please submit a cover letter, a resume, and the names and contact information for three professional references. References will not be contacted without prior consent of finalists.

Applications will be reviewed on a rolling basis until the position is filled. Apply online: https://apply.interfolio.com/189652  

Equal Employment Opportunity Statement

For people in the EU, click here for information on your privacy rights under GDPR: www.nyu.edu/it/gdpr

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply for vacant positions at all levels.

Sustainability Statement 

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability

O'Melveny & Myers LLP - Senior Knowledge & Research Services Manager

Fully Remote or at any U.S. Office

The salary range for this role in NY is $190,000 - $250,000

Employer Statement:  

It’s more than what you do: it’s how you do it. That’s why O’Melveny is counsel of choice to an ever-expanding list of market leaders. Opportunity at O’Melveny means working alongside dynamic and team-oriented colleagues on evolving legal and business issues and opportunities for prominent clients around the world. It’s a place to build a rewarding career by tackling new challenges; being appreciated, included, and supported; and creating lasting connections.With approximately 850 lawyers on three continents, more than 80 practice and industry service areas, and strong cultural ties to its 17 locations, O’Melveny is a global law firm with a local feel. At our core, you’ll find a dedication to excellence, a drive to lead and innovate, and a deep sense of civic responsibility.  So, tell us. What do you want to achieve? Visit us at www.omm.com; learn more in our firm at-a-glance; and find us on LinkedIn, Facebook, Instagram, and YouTube.  O’Melveny is looking for dynamic and proactive Senior Knowledge & Research Services Manager to join our team in one of our U.S offices. The Senior Knowledge & Research Services Manager will help shape how O’Melveny delivers high-quality legal and business research support to lawyers, clients, and firm teams. This is a visible leadership role for someone who wants to strengthen the firm’s research services, support consistent service delivery, and help the team use research tools, technology, data, and practical workflows more effectively. The Senior Manager will supervise and mentor research managers and analysts, oversee the firm’s virtual request management system, and work closely with attorneys, practice groups, and department leaders to understand needs, set priorities, and deliver timely, reliable, and actionable research support. In collaboration with firm stakeholders, the role will help identify trends, improve service models, support training, and ensure that research services continue to meet the evolving needs of the firm. This role has remote work options.

Responsibilities:

• Lead the day-to-day work of the research services function, set priorities, and align services with firm, client, attorney, and practice group needs.
• Supervise research managers and analysts and provide clear guidance, coaching, professional development, and feedback.
• Oversee research workflow across the centralized and virtual request management system to ensure requests are handled consistently, efficiently, and to high standards.
• Monitor request data, service trends, attorney feedback, and practice group priorities to identify opportunities to improve research support, staffing, training, and workflows.
• Partner with the Director of Information Services to develop short- and long-term goals for research services and help translate those goals into practical plans and measurable improvements.
• Promote the firm’s research services by building strong relationships with attorneys, practice groups, and business professionals and by setting clear expectations for service delivery.
• Create, coordinate, and support training that helps research team members, attorneys, and staff use research tools, resources, and workflows effectively.
• Provide subject matter expertise on legal and business research tools, research strategy, and best practices for delivering authoritative, efficient, and practical research support.
• Work with Electronic Resources staff, research managers, vendors, and other stakeholders to evaluate, test, select, and improve research tools and services.Participate in department and team initiatives that support broader Knowledge & Research Services goals.
• Support other projects and duties as assigned. The role may occasionally require work outside normal business hours for urgent attorney or client needs.

Education:

Required:

• At least three years of experience managing people, including supervising, mentoring, coaching, and leading a team, is required.
• Master’s degree in library science or a related degree is required.

Skills & Qualifications:

• Ten years of progressive research experience in a legal environment is preferred.
• Strong knowledge of legal and business research tools, platforms, resources, and research strategy, with the ability to explain them in practical terms.
• Ability to lead teams, manage performance, build trust with stakeholders, and meet deadlines in a busy professional-services environment.
• Ability to manage research workflows, assess service trends, and use data and feedback to improve service delivery.
• Ability to create and support clear training, guidance, and communications for attorneys, staff, and research team members.
• Excellent written and verbal communication skills, with the ability to explain complex research issues clearly and accurately.
• Strong judgment about confidentiality, privilege, ethics, and the appropriate use of research tools and firm resources.
• Service-oriented, collaborative, proactive, and practical, with strong problem-solving skills and sound judgment.
• Strong organizational skills, with the ability to manage multiple priorities, make decisions, and adjust quickly as needs change.
• Ability to work under time constraints and in a high-pressure environment while maintaining accuracy, professionalism, and client service.Ability to work additional hours when needed.

We offer an excellent salary and benefits package. For more information, or to be considered for this position, please apply online at www.omm.com. Response will be given to candidates who closely meet our qualifications. EOE M/F/D/V. No phone inquiries please.

Apply at: https://ommcareers.viglobalcloud.com/viRecruitSelfApply/RecApplicantEmail.aspx?Tag=b1ca8ea6-814b-48e8-add4-a8898e8ab055

Analyst, Corporate Research & Competitive Intelligence - Weil, Gotshal & Manges LLP

Location: This role is based in New York City, but is fully remote.

Employer Statement:

As part of the firm-wide research team, provide research expertise to support the Firm's practice areas and business development efforts, including research related to markets, industries, and competitors. In addition, the Analyst will create alerts, assist in attorney training and provide feedback on new research tools.

Job Description:

Primary Responsibilities and/or Essential functions:

• Retrieve, package, and present information attorneys, colleagues, and other Firm departments.
• Handle a high volume of routine and complex research requests across all practice areas, including document retrieval, mining websites and other sources, populating spreadsheets with specified data.
• Create alerts for ongoing monitoring of clients, industries, and events.
• Investigate and assist with the implementation of new technologies and systems relevant to research services.
• Participate in learning programs and orientation cycles for new attorneys.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• Familiarity with the firm's portfolio of content such as Lexis, Westlaw, Bloomberg, Deal Point Data, Factset, LSEG, Intelligize, PacerPro, Wolters Kluwer VitalLaw, Capital IQ and more
• Demonstrated ability to instruct/train
• Strong writing skills and the ability to distill and present research product in a concise, professional manner
• Substantial research skills and a deep understanding of research strategies
• Creativity and flexibility
• Willingness to adjust hours and work the hours necessary to meet operating and business needs

Estimated salary range is $110K – $120K. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Job & Educational Requirements:

Master’s Degree in Library Science required plus a minimum of four years related experience or equivalent combination of relevant education and experience.
Minimum of two years' experience conducting research in a legal or corporate information center.

J.D., M.B.A., or other advanced degree is a plus.

Contact information:

Email: [email protected]
+1 212 833 3753 Direct
+1 212 310 8007 Mobile
+1 212 310 8007 Fax