Job Listings 

Job Title Library Date Posted
Electronic Business Services Analyst Shearman & Sterling LLP 11/11/2011
Reference Librarian New York University Law Library  11/05/2019
Knowledge & Digital Services Librarian Kramer Levin 11/04/2019
Reference and Access Services Librarian St. John's School of Law 10/28/2019
Research Analyst Sidley Austin LLP -  Chicago, DC, NY, or LA office 10/21/2019
Knowledge Services Specialist Proskauer Rose LLP 10/11/2019


Shearman & Sterling LLP - Electronic Business Services Analyst

Employer Statement:  

Shearman & Sterling LLP is seeking an Electronic Business Services Analyst for their New York office. This is a full time position reporting to the Regional Content & Research Manager.~

Job Description:  

Responsible for the Research Department's electronic services applications, circulation, current awareness distribution, acquisitions and Firm’s electronic resources. This role liaises with the firm's Global Technology Solutions and third party vendors, manages all aspects of the ILS system, password management, mobility applications, Intranet and portal updates, adhering to licensing agreements and provides statistical reporting on utilization of resources through usage monitoring application. Key Responsibilities Include:

  • Supervise Technical Services Specialist
  • Manage the use of tools such as SydneyPlus (*ILS), Research Monitor, and Research Hub to track usage of electronic resources, analyze reports and product features effectively
  • Manage database and electronic materials – registrations, user credential maintenance, terms of use by using K&R’s SharePoint site and Research Monitor
  • Oversee all aspects of the ILS such as serials, circulation, bibliographic and routing modules and generate relevant reports including serial overdue reports and circulation usage alongside outside Library paraprofessional to ensure new titles and new editions are processed in a timely fashion
  • Responsible for content and design of Research Department pages- training, FAQ, content updates, and is relevant and current at all times
  • Partner with Global Technology Solutions (GTS) to resolve subscriber access issues
  • Develop, customize and manage alerts via Newsdesk and Manzama platforms•Assist with the evaluation and analysis of research services and products by coordinating upgrades, roll-out of new services, including user trainings
  • Perform cross-product content audits, creates and analyzes usage reports
  • Train attorneys and business services on use of new technology and services such as Research Hub and Quest•Other duties, as assigned

Job & Educational Requirements:  

  • Strong ability to collaborate and shift priorities when deadlines and business needs change
  • Service mindset that supports the mission of the department: "Supporting the ongoing practice of law"
  • Technology skills- updating portals, intranet sites and functional understanding of network communications
  • Knowledge of project management aspects with experience in planning and leading multiple concurrent project approach (identifies risk, roadblocks and suggests process improvement)
  • Functional understanding of generally accepted accounting principles and strong troubleshooting and analytical skills
  • Strong written and oral communication skills•Comfortable addressing small groups, such as First-Year and Summer Associates for orientation and helping them on-board
  • Clearly communicates project expectations for support staff such as the Library Update Service, Library Assistant or Outsourced support
  • Knowledge of ILS such SydneyPlus, (preferable) or IEOS
  • Familiarity with library monitoring services such as Research Monitor or Onelog
  • Understanding of Library of Congress Classification System (LC) and MARC Records '(Machine-Readable Cataloging)•Familiarity with technology systems (i.e. Adobe Digital Edition reader or Overdrive-global distributor of eBooks)
  • Strong Excel, MS Word, MS SharePoint administrator and publisher skills
  • A bachelor's degree is required
  • A Masters Library Information Science or Certification in Business Technology or Project Management Certification (CAPM, certified associate in project management or PMP, project management professional) required
  • Minimum five years (5) of Technical Services experience in a global or multi-office law firm or special/private legal departmentPhysical Activity/Other Miscellaneous
  • Ability to work extended hours, as required•Light lifting up to 25 lbs
  • Limited travel, as needed, for conferences or professional development

Contact Information & Application Instructions:  Please submit resumes to [email protected]



Reference Librarian - New York University Law Library  

Responsibilities: This reference position is one of seven professional librarians in the department of Research & Online Services, and reports to the Associate Director for Research & Online Services.   The principal duties of this position are:

  • providing reference service to our faculty and student body;
  • serving as a library liaison to various faculty members, teaching legal research to various constituencies;
  • production of research guides in areas of subject specialization, and participation in collection development activities.  
  • All librarians participate in the evening and weekend reference desk rotation.


  • MLS or equivalent from an ALA accredited institution and JD from an ABA accredited institution;
  • 2-3 years academic law library experience strongly preferred.  
  • Ability to locate and disseminate legal information in both print and electronic format, and familiarity with legal and non-legal electronic resources. 
  • The successful candidate will have demonstrated superior job performance, extensive involvement in professional activities and/or a history of scholarly work (e.g., professional publications).

Classification: This is a contract position (Assistant Librarian of Practice) as a member of the Law Library Faculty.

Salary: Highly competitive and commensurate with qualifications and experience.  Excellent benefits package.

Application Procedure:  Please submit resume and names of three professional references via e-mail to: [email protected]

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity



Knowledge & Digital Services Librarian - Kramer Levin

Office: NY

We are seeking an experienced Knowledge & Digital Services Librarian to work for us full-time in our New York City office.  The Knowledge & Digital Services Librarian handles a variety of tasks maintaining and improving library collections, both print and electronic for all offices.  The ideal candidate should be open to further training in conducting legal and business reference and research as they master the technical demands of the position.  Systems handled by this position include the ILS/OPAC (EOS),   the Knowledge and Research Department’s intranet site, and  our content aggregator’s platform.  This is a full-time position with a competitive salary and benefits package   


  • Serve as main contact for the  OPAC (EOS), working with the vendor on updates, issues and troubleshooting.
  • Copy and original cataloguing of all Firm offices’ library materials.
  • Perform catalog data entry and generate reports.
  • Maintain serials records within the catalog for print and electronic resources.
  • Process orders for new materials.
  • Order supplies for Library department when needed.
  • Maintain deskbook distribution records and distribute both print and electronic books.
  • Sort the mail, materials check-in and routing of hard copy materials.
  • Supervise and manage the part-time filer’s work.
  • Manage tracks and alerts from various vendor sources through the Firm’s content aggregator.
  • Credentialize attorneys and staff for access to online research resources.
  • Perform related tasks and participate in special projects as determined by management.
  • Assist with reference and research as needed.


  • Master’s degree in Library and Information Science is strongly preferred, although consideration will be given to current library school matriculation.
  • Some experience in a library (preferably legal).
  • Experience using an integrated library system such as Sydney or EOS.
  • Strong Microsoft Office skills – intermediate/advanced level Excel.
  • Excellent organizational skills
  • Excellent attention to detail
  • Well-developed analytical and problem-solving skills
  • The ability to work effectively with others
  • The ability to preserve confidentiality and exercise discretion
  • The ability to work under pressure
  • The ability to manage multiple projects with competing deadlines and priorities

Apply to:

Daniel J. Pelletier, Esq. Director of Knowledge & Research Services

[email protected]

Kramer Levin Naftalis & Frankel LLP
1177 Avenue of the Americas, New York, New York 10036
T 212.715.9320   F 212.715.8126



Reference and Access Services Librarian -  St. John's School of Law

Job Location:  Queens, New York, United States

Position Type:  Full-Time/Regular

Schedule:  Reference & Access Services Librarian Monday-Thursday, 9-5 p.m. & Friday 9-3 p.m.

Tracking Code - 218609-951

St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Job Description:

 The St. John's Law School Rittenberg Library seeks applications for the position of Reference & Access Services Librarian. Reporting to the Associate Dean for Library Services, the Reference & Access Services Librarian will join a service-centered team re-envisioning the role of the law library in a strong and vibrant law school community. The Librarian is responsible for providing comprehensive access services to the space and resources of the library and is a member of the Reference team, whose members collaborate closely to provide reference services and legal research instruction.


  •  Provide extensive reference and research services to law faculty and students, both at the reference desk and through a liaison program.
  •  Train and supervise the Library's Access & Collection Services staff and student employees to provide comprehensive access and collection services to the entire law school community.
  •  Oversee resource sharing and document delivery services.
  •  Oversee circulation services, including course reserves and stacks maintenance.
  •  Participate in the preparation and delivery of legal research instruction.
  •  Serve as one of the liaisons to the student-edited law journals.
  •  Serve as liaison to legal research resource vendors, including Westlaw, Lexis, and Bloomberg Law.
  •  Identify, evaluate, and recommend the purchase of new print and digital legal research resources.
  •  Coordinate student services outreach and initiatives.
  •  Participate in administration of the institutional repository with specific emphasis on student scholarship.
  •  Collaboratively evaluate and realign the government documents collection to meet the needs of the institution.
  •  Manage projects and participate as a team member in projects managed by the Library Director and other Libraries.
  •  Foster strong working relationships with colleagues both at St. John's and in other libraries.
  •  Work together with all Library team members in carrying out the long and short-term goals and objectives of the Library and the Law School.

Minimum Qualifications:

  •  J.D. from ABA approved law school; M.L.S. from ALA accredited library school.
  •  Knowledge of legal materials and current research methods, along with strong legal analytical skills.
  •  Demonstrated exceptional written and oral communication skills.
  •  A strong work ethic and commitment to excellent service.
  •  Demonstrated ability to work effectively, both independently and collaboratively, within a collegial environment.
  •  Experience managing staff and/or student employees.
  •  Commitment to engage in professional development activities and opportunities.
  •  Adept in the use of the Microsoft Office Suite and other standard business and academic applications.
  •  Ability to combine the pursuit of excellence with a spirit of kindness and collaboration. 

Preferred Qualifications:

  •  Two or more years of experience in a law library reference department with demonstrated legal research and reference expertise.
  •  Experience coordinating and managing interlibrary loan and document delivery services
  •  Experience working with new and emerging technologies or a strong interest in integrating appropriate technology into instruction.
  •  Proficiency with Lexis, Westlaw, Bloomberg Law, other electronic research resources, and print legal materials.
  •  Teaching experience. 

St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events.

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

To apply, visit



Sidley Austin LLP - Research Analyst

Job Details:

This position can be located in our Chicago, DC, NY, or LA office.


The Research Analyst will provide high-quality, in-depth legal and non-legal research using online and print resources. S/he will liaise with assigned practice area teams by providing key actionable insights that can be used to support better decisions through topic-specific research and analytic results.


  • Conduct high-level, customizable research and analytics in legal, business and other subjects.
  • Serve as practice, subject, and/or industry research specialist in areas aligned with the firm's practice and business; use this expertise to proactively support Practice Area Teams (PAT) as the assigned liaison.
  • Provide training on research strategies and resources as requested; develop, plan, coordinate and deliver presentations to assigned PAT and other groups, on recent developments, current awareness and research tools and other topics; contribute to the preparation of instructional and department marketing material.
  • Participate in collection development including new databases, websites and print material; prepare resource review report as assigned: coordinate user surveys, analyze usage, compare resource with other firm resources and competing products to make informed recommendations for renewal or cancellation.
  • Keep up to date on industry current trends and best practices.
  • Occasional evening and weekend coverage is required as part of team rotation.
  • Work on special projects or any other duties assigned to fully meet the requirements of this position.


To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [email protected] (current employees should contact Human Resources).


  • MLS from an ALA accredited university or 3 years experience in a research environment; or equivalent combination of education and experience.


  • JD from an ABA accredited law school or other advanced degree.
  • Strong technical skills, including familiarity with SharePoint, MS Office, social media, graphic editors, and other related technology tools.

Other Skills and Abilities:

The following will also be required of the successful candidate:

  • Excellent organizational skills
  • Excellent attention to detail
  • Good judgment
  • Good interpersonal communication skills
  • Well-developed analytical and problem-solving skills
  • The ability to work harmoniously and effectively with others
  • The ability to preserve confidentiality and exercise discretion
  • The ability to work under pressure
  • The ability to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer

Apply Here:



Knowledge Services Specialist – Proskauer Rose LLP

Proskauer Rose is one of the nation's largest law firms, providing a wide variety of legal services to clients throughout the United States and around the world from offices in New York, Los Angeles, Chicago, Washington, D.C., Boston, Boca Raton, Newark, New Orleans, Paris, London, Sao Paulo, Hong Kong and Beijing.

Under the supervision of the Knowledge Management Officer (the “Officer”) and the Associate Director of Knowledge Services (the “AD”), the Knowledge Services Specialist (the “Specialist”) will manage the day-to-day aspects of the Firm’s online research resources, assist with the day-to-day operations of the Firm’s Knowledge Services Department, provide superior legal and non-legal research assistance to all Knowledge Services clients, provide support on an as-needed basis to the Knowledge Services team, and perform other duties as assigned.

Responsibilities include, but are not limited to:

Electronic Services

  • Develop and maintain an in-depth knowledge and expertise of all the Firm’s Knowledge Services databases and online resources to support Firm users with their electronic research needs
  • Provide assistance and technical support to the Firm and end users for Knowledge Services online resources and electronic subscriptions, including but not limited to, (i) providing access to resources and creating user IDs; (ii) providing basic, ad hoc training and assistance to end users, as requested; (iii) assisting with product testing, implementation and roll-out to end users; and (iv) working with vendors and the Firm’s IT Department to troubleshoot and resolve issues
  • Maintain Firm resource subscriptions and user lists and regularly review and summarize usage data for the AD and the Firm’s Sourcing & Procurement Department (“Procurement”)
  • Arrange regular training sessions for attorneys, fall and summer associates and paralegals on variety of online resources
  • Assist with the development, implementation and maintenance of (i) the Knowledge Services intranet webpage, including but not limited to updating content, checking links, reviewing usage patterns and advising the AD on same; (ii) the internal Knowledge Services portal; and (iii) any electronic resource management tools

Knowledge Services Operations

  • Assist with orientation and training of attorneys and paralegals and educate Knowledge Services clients on the use of the library and research techniques
  • Critically evaluate potential and existing online and print resources and provide feedback and recommendations to the AD
  • Assist the AD and Procurement with resource contract renewals
  • Organize and prepare for Knowledge Services events, including trainings and open-houses
  • Keep up-to-date on new publications, databases, resources, developments in the legal research community and technology as it affects the Firm’s Knowledge Services initiatives
  • Assist Knowledge Services colleagues, as needed
  • Complete Knowledge Services Department projects, as assigned
  • Perform other general administrative duties, as assigned

Research Services

  • Provide outstanding, sophisticated, timely, and effective legal and non-legal, quick and in-depth, research and reference services to all Knowledge Services clients across a variety of different practice areas and jurisdictions, using electronic, print and other sources
  • Perform research and reference services that include, but are not limited to, (i) case law, statutory and regulatory research; (ii) compiling biographies and annotated bibliographic and information resource lists; (iii) pulling documents, reports and filings; (iv) monitoring and tracking news and legal, business and legislative developments and creating and maintaining alerts in a variety of databases; and (v) arranging interlibrary loans
  • Maintain a working knowledge of the Firm’s online and print resources and exercise sound judgment in leveraging the appropriate resources to meet each Knowledge Services client’s time and cost needs
  • Provide Reference Desk coverage as assigned, including at least one evening shift a week
  • Enter all Knowledge Services requests handled into the workflow tracking system
  • Keep track of and bill time spent on client billable matters and comply with Firm’s daily time entry policy


  • Bachelor’s degree plus a minimum of 3 years of relevant experience at a law firm (or similar) and at least 3 years of experience performing sophisticated research; Juris Doctor or Master’s degree in Library Science or Information Science from an accredited school is strongly preferred
  • Proficiency with Excel and Word and ability to learn new technologies is a must; PowerPoint, SharePoint, social media, and other related technology preferred
  • High professional standards and a commitment to providing quality work product and outstanding customer service
  • Superior verbal and written communication skills and the ability to communicate courteously and effectively with attorneys and Business Services staff at all levels, as well as outside vendors
  • Strong analytical and problem solving skills, as well as a close attention to detail
  • Strong legal research skills with proficiency in using a wide variety of legal electronic and print resources
  • Ability to multi-task, appropriately prioritize and demonstrate an appropriate sense of urgency and be flexible to adjust hours to meet operating needs
  • Good judgment and the ability to exercise confidentiality and discretion
  • Flexibility to assume other job responsibilities within the department and provide temporary coverage for Research Specialists as necessary is a must
  • Strong organizational and time management skills and the ability to meet deadlines and work efficiently under pressure despite frequent interruptions and changing priorities
  • Ability to take direction and work both in a service-oriented team environment and independently with minimal supervision

Applicants interested should apply directly on our website at: